Campaign Operations & Admin Coordinator

Job Description

RESPONSIBILITIES

What you’ll do

Campaign administration

• Maintain campaign trackers and timelines
• Update task lists and delivery status
• Organise client and project folders
• Maintain naming conventions and file archives
• Collect links, assets and campaign deliverables
• Prepare meeting notes and action lists

Creator and talent administration

• Maintain our creator/model/talent database
• Update contact information, rates and availability
• Send briefs and collect confirmations
• Follow up on outstanding content
• Track content approvals and posting dates
• Collect live links/screenshots once content is published
• Maintain usage-rights and deliverables records

Finance and supplier administration

• Request quotations from suppliers
• Organise quotations and invoices
• Maintain PO/payment trackers
• Follow up internally on outstanding paperwork
• Maintain vendor information
• Flag payments that are approaching due dates

Reporting support

• Collect campaign results from platforms
• Populate reporting templates
• Organise screenshots, links and performance data
• Prepare the first draft of campaign reports

What we’re looking for

• 1-3 years’ experience in agency administration, project coordination, marketing operations or similar
• Extremely organised
• Strong Excel/Google Sheets skills
• Very good written English
• Comfortable following up repeatedly and politely
• Excellent attention to detail
• Comfortable managing lots of small tasks simultaneously
• Reliable and proactive
• Able to work independently

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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