PODCAST OUTREACH AND SCHEDULING COORDINATOR

Job Description

RESPONSIBILITIES

• Strategic outreach & pipeline building. Design and execute multi-channel outreach campaigns to attract high-profile guests (CEOs, CAIOs, regulators, top academics, cultural leaders). Build a diversified pipeline by working with guests directly, their PR teams/agencies, industry networks and earned channels.
• PR & agency partnership. Develop strong relationships with PR agencies and in-house press teams; co-create pitch strategies and manage approvals, embargoes and promotional windows.
• Guest lifecycle management. Own the guest funnel from identification outreach booking briefing interview post-production promotion. Maintain meticulous records and handovers to production/marketing.
• Guest prep & briefing. Produce concise one-pagers and host briefing packs, run pre-interview prep calls, handle sensitive issues (NDAs, embargoes), and ensure guests are technically and editorially prepared.
• Scheduling & logistics. Coordinate complex calendars across time zones, manage travel or studio logistics when required, and run tech checks.
• Collaboration & promotion. Work closely with producers, hosts and marketing to align guests with editorial goals and promotion plans. Package guests for social, clips and partner outreach.
• Data, contracts & process. Maintain and optimize the guest CRM (Zoho), track KPIs,, and improve booking processes and templates.
• Brand & reputation stewardship. Represent Knowledge Networks professionally to senior stakeholders and protect the shows editorial standards and relationships.

Qualifications & experience

Must-have

• 5+ years experience doing strategic outreach and booking for podcasts, TV, radio or high-profile interview series with demonstrable success booking senior guests.
• Proven track record working directly with PR agencies and in-house press teams.
• Excellent written and verbal communication; polished pitch writing and negotiation skills.
• Strong project and calendar management skills; comfortable juggling many parallel bookings.
• Experience with CRMs or pipeline tools (Airtable, HubSpot, Notion, Salesforce), scheduling tools (Calendly), and remote recording platforms (Zoom, SquadCast, Riverside, etc.).
• High discretion and experience handling sensitive guest information, contracts and NDAs.

Nice-to-have

• Existing relationships with PR firms, journalists or senior leaders in tech, policy and culture especially in AI and Indian media ecosystems.
• Familiarity with AI policy/regulation, enterprise AI roles (CAIO/CDAO) or contemporary Indian cultural discourse.
• Basic familiarity with contracts/honoraria and media law considerations

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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