Manager

Job Description

Key Responsibilities

• Oversee the smooth day-to-day running of the office and maintain a well-organized, professional workplace
• Manage office supplies, equipment, access tools, shared areas, office plants, and general administrative processes
• Coordinate external vendors and service providers, including cleaning, maintenance, utilities, and workplace services
• Arrange domestic and international business travel, including flights, accommodation, transport, and related logistics
• Process office-related invoices, monitor expenses, and support budgeting and procurement activities
• Act as the main point of contact for employees, visitors, and office-related questions
• Coordinate onboarding logistics with HR, including workstations, equipment, access, and welcome materials
• Plan and organize internal events, employee activities, meetings, celebrations, and company gatherings
• Support internal communication by sharing office updates, policies, event information, and workplace announcements
• Drive workplace wellbeing and employee-experience initiatives, gathering feedback and implementing practical improvements
  

Qualifications

• Previous experience in office management, administration, employee experience, workplace coordination, or similar role
• Bachelor’s degree in business administration, communications, human resources, hospitality, or related field is beneficial
• Strong organizational and planning skills with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills
• Strong attention to detail and ability to work independently
• Experience coordinating vendors, events, and workplace-related projects
• Ability to maintain confidentiality and handle sensitive information professionally
• Proficiency in Microsoft Office and digital collaboration tools
• Fluent in Estonian and English (minimum C1 level); additional languages beneficial

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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