Executive Officer

Job Description

Your new role

Reporting to senior leadership and working closely with stakeholders across the university, you will provide high-level executive and operational support to ensure the smooth running of key business functions.

Your responsibilities will include:

• Managing complex diaries, calendars and executive schedules across multiple senior stakeholders
• Coordinating meetings, workshops and stakeholder engagements
• Preparing agendas, board papers, committee papers, minutes and action registers
• Supporting governance processes, reporting obligations and compliance activities
• Drafting correspondence, briefing notes, presentations and executive documentation
• Monitoring and coordinating procurement activities and supplier engagement processes
• Providing HR administration support, including onboarding coordination and workforce-related tasks
• Managing competing priorities and ensuring deadlines are met across multiple workstreams
• Acting as a key point of contact for internal and external stakeholders
• Supporting operational planning, business administration and continuous improvement initiatives
• Assisting with project coordination and tracking actions across teams

What you’ll need to succeed

To be successful in this role, you will demonstrate:

• Previous experience as an Executive Officer, Executive Assistant, Governance Officer or Senior Administrator
• Experience supporting multiple executives in a fast-paced environment
• Exposure to board, committee or governance processes
• Strong organisational skills and the ability to manage competing priorities
• Exceptional written communication and stakeholder engagement skills
• Experience preparing executive-level documentation, reports and briefing materials
• A proactive and solutions-focused approach with the ability to work autonomously
• Confidence operating across executive support, administration and business operations functions
• Previous experience within the university, government or broader public sector environment will be highly regarded

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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