Executive Assistant to Co-Founder

Job Description

Responsibilities

• Act as the primary point of contact between the co-founder and company teams (Sales, Business Development, Data Curation).
• Monitor and track progress of all active projects and team deliverables; ensure timely updates and escalate issues proactively.
• Regularly prepare and share concise daily and weekly reports on team performance, business KPIs, and pending actions.
• Support with hiring candidates for any positions within the company.
• Manage the co-founder’s calendar, schedule meetings, and coordinate across time zones for international clients and suppliers.
• Oversee the use and organization of Google Workspace, project management tools, and communication platforms (e.g., Slack, Trello).
• Arrange travel and logistics for conferences, expos, and supplier site visits.
• Draft, proofread, and manage correspondence, presentations, and internal communications.
• Support hiring and onboarding processes for interns, associates, and consultants as needed.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Desired Skills & Qualifications

• Bachelor’s degree in Business Administration, MBA, Life Sciences, or a related field.
• 0-2 years of experience as an executive assistant, operations coordinator, or similar role (startup experience preferred).
• Exceptional organizational and multitasking skills with a proactive mindset.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and project management tools.
• Excellent written and verbal communication skills in English; additional languages (Hindi, Mandarin) are a plus.
• Comfortable working in a fast-paced startup environment with flexible hours and priorities.
• Ability to travel domestically and internationally for conferences and meetings (must have a valid passport).

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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