Executive Assistant

Job Description

Responsibilities:

1. Manage the co-founder’s calendar, meetings, daily schedule, and task priorities.
2. Coordinate internal and external meetings, set reminders, and follow up on deadlines and commitments.
3. Draft, send, and manage professional email communication with customers, vendors, and internal teams.
4. Follow up with customers on quotations, approvals, project updates, and coordinate with internal teams for timely responses.
5. Prepare PowerPoint presentations, reports, meeting notes, and maintain organized business documentation.
6. Track pending tasks across departments and coordinate with sales, operations, finance, HR, and production to ensure timely execution.
7. Schedule meetings, prepare agendas, record meeting minutes, and monitor action items.
8. Provide administrative support by maintaining business documents and assisting with client meetings, business events, and the co-founder’s day-to-day operations.

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