Executive Assistant

Job Description

About the Role

The position provides high-level executive support to the Director, Business Partner and Budget Management Branch (BPBM) and administrative support to the branch; management of services for office support, correspondence and record keeping, event and travel management, accounts payable and application of administrative policies, procedures and protocols.

Key Responsibilities

• Performing Executive Assistant duties, including diary management, inbox management, coordination of meeting papers and day packs, and secretariat support where required
• Leading office and corporate support functions, including travel and event booking, financial processes, facilities management, and record management
• Facilitating incoming requests and associated workflows across a range of departmental systems
• Developing advice and recommendations on relevant business matters in accordance with departmental policy, procedures and protocols
• Building and maintaining productive working relationships with internal and external stakeholders, including managing competing stakeholder needs to achieve desired results in a timely and professional manner
• Role-modelling the department’s values, demonstrating a constructive and proactive approach to identifying and resolving issues with the ability to work in both a team environment and with limited supervision.

Desirable Skills and Attributes

This position requires the successful applicant to demonstrate strong interpersonal and problem-solving skills. It is encouraged that the successful candidate will constantly look for continuous improvement opportunities and ways to innovate.

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