Executive Administration Assistant

Job Description

Your new role

As an Executive Administrative Assistant within the Executive Services Directorate, you will provide high-level administrative and executive support to the Mayor and Councillors, ensuring the efficient operation of a busy executive office. Key responsibilities include:

• Provide comprehensive Executive Assistant support to the Mayor and Councillors.
• Manage complex calendars, meetings, appointments, and travel arrangements.
• Prepare, coordinate, and distribute correspondence, reports, agendas, and meeting documentation.
• Act as a key liaison between elected officials, Council staff, stakeholders, and members of the community.
• Coordinate and prioritise confidential and sensitive information with professionalism and discretion.
• Support the delivery of a high level of customer service across the Executive Services Directorate.
• Assist with the preparation and management of Council and executive administration processes.
• Maintain accurate records and documentation using Microsoft Office Suite and TechnologyOne.
• Build strong working relationships across Council to support effective communication and service delivery.
• Contribute to a collaborative and values-driven team environment focused on supporting the community.

What you’ll need to succeed• Demonstrated experience as an Executive Assistant or in a senior administrative support role.
• Previous Local Government or State Government experience is highly desirable.
• Understanding of local government operations and governance practices is advantageous.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High level of confidentiality, professionalism, and attention to detail.
• Proficient in Microsoft Office Suite; experience with TechnologyOne is desirable.
• Available to commence at short notice.

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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