Accounts Payable Specialist

Job Description

Responsibilities

• Invoice Processing: Review, verify, and accurately code a high volume of vendor invoices. Match invoices against purchase orders (POs) and receiving documents using three-way matching principles.
• Payment Execution: Prepare and execute weekly payment runs via ACH, wire transfers, and checks. Ensure all payments are authorized and processed within agreed credit terms to leverage early payment discounts.
• Vendor Management: Act as the primary point of contact for vendor inquiries. Reconcile vendor statements monthly, investigate discrepancies, and resolve billing or pricing conflicts professionally.
• Expense Management: Review and audit employee expense reports and corporate credit card statements. Ensure strict compliance with the internal company travel and entertainment policies.
• Month-End Close: Assist the accounting team with month-end closing activities. Prepare AP accruals, journal entries, and reconciliation of the AP aging ledger to the general ledger.
• Tax Compliance: Maintain accurate vendor onboarding records, including collecting and verifying Form W-9s. Assist with annual 1099 processing and compliance reporting.
• Audit Support: Provide necessary documentation, audit trails, and schedules for internal and external auditors during annual financial audits.

Required Qualifications & Skills

• Experience: 3 to 5 years of dedicated experience in an Accounts Payable or general accounting role.
• Education: Bachelors degree or Associate’s degree in Accounting, Finance, or a related field (equivalent work experience will be considered).
• Software Proficiency: Strong hands-on experience with major ERP software (e.g., SAP, NetSuite, Oracle, Microsoft Dynamics) and automated AP/expense systems (e.g., Concur, Bill.com).
• Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data filtering).
• Core Competencies: High attention to detail, exceptional organizational skills, strong data entry speed, and excellent verbal/written communication skills

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