Executive Assistant

Job Description

Description

Overview: This individual will serve as a key partner to department leadership, manage complex schedules, coordinate events and meetings, oversee communications, and ensure smooth office operations. This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment, supporting multiple leaders, and managing projects from concept through completion.

Key Responsibilities:

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, scheduling, and meeting logistics
• Coordinate leadership meetings, prepare agendas, and distribute materials
• Draft correspondence, reports, presentations, and meeting minutes
• Serve as a primary point of contact for internal and external stakeholders
• Manage and monitor shared departmental communications and requests
• Coordinate office operations and administrative processes
• Plan and execute meetings, workshops, and special events
• Manage vendor communication, invitations, registrations, and event logistics
• Track invoices and assist with budget-related administrative activities
• Assist with departmental communications, newsletters, and announcements
• Maintain departmental resources and online content platforms
• Support special projects and initiatives as assigned
• Ensure deadlines are met and projects remain on track

Requirements

• 3-5+ years of executive support, administrative coordination, or office management experience preferred
• Experience supporting senior leaders or executive-level stakeholders
• Experience with SharePoint or similar content management systems preferred
• Strong organizational and project coordination skills
• Exceptional written and verbal communication abilities
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong attention to detail and problem-solving skills
• Professional, proactive, and customer-service-oriented approach
• Ability to manage multiple priorities simultaneously

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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