Program Coordinator

Job Description

Responsibilities

• Financial & Procurement Operations
  • Manage end-to-end PO and SOW processes, including vendor onboarding, approvals, tracking, and reconciliation.
  • Coordinate closely with finance and procurement teams to ensure compliance with company policies.
  • Track budgets, spend, and forecasts across multiple projects and vendors.
  • Ensure financial hygiene (timely invoicing, accruals, cost tracking, and reporting).
  • Support financial reporting for leadership (budget status, variances, reallocations).
• Project Management – AI Workstream / Strategic Initiatives
  • Drive day-to-day project management of AI-focused initiatives (e.g., Copilot / AI Accelerator, agent portfolio).
  • Maintain integrated project plans, milestones, risks, and dependencies across multiple workstreams.
  • Track progress and surface risks/blockers early; ensure follow-through on key actions.
  • Support intake, prioritization, and tracking of projects within the AI/innovation pipeline.
  • Develop and maintain reporting dashboards and status updates for leadership.
• HQ Team Coordination & Governance
  • Act as central coordination point across HQ, regional teams, and external vendors.
  • Structure and run key rhythms (status meetings, working groups, check-ins).
  • Ensure alignment across initiatives, timelines, and deliverables.
  • Maintain a “single source of truth” for plans, trackers, and key materials.
  • Support governance processes, including documentation, approvals, and reporting standards.
• Vendor & Stakeholder Management
  • Coordinate work across multiple external vendors (consulting, comms, event, AI partners).
  • Manage delivery quality, timelines, and outputs across suppliers.
  • Support SOW scoping, onboarding, and performance tracking.
  • Act as liaison between internal stakeholders and vendor teams.
• Reporting, Insights & Operational Excellence

Qualifications

• 8-10 years of experience in project/program management, operations, or PMO roles.
• Experience supporting finance/procurement processes (POs, SOWs, vendors).
• Experience managing complex, multi-stakeholder programs or initiatives.
• Familiarity with company tools (Excel, Power BI, Teams, SharePoint, Planner, etc.).
• Experience in innovation / AI / transformation programs is a strong plus.

Desired Skills

• Strong operational and execution mindset — able to drive initiatives forward independently.
• Experience with financial administration, procurement, and budget tracking.
• Excellent project management discipline (planning, tracking, risk management).
• Strong stakeholder management across regions, functions, and seniority levels.
• High attention to detail combined with ability to operate at pace and in ambiguity.
• Data-driven and analytical; comfortable building dashboards and working with data.
• Clear, concise communication (written and verbal).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#GraphicDesignJobsOnline
#WebDesignRemoteJobs
#FreelanceGraphicDesigner
#WorkFromHomeDesignJobs
#OnlineWebDesignWork
#RemoteDesignOpportunities
#HireGraphicDesigners
#DigitalDesignCareers
# Dynamicbrand guru