Procurement Analyst

Job Description

Responsibilities

What can you expect to do?

End-to-End P2P Workflow Oversight

• Requisition to Order Management: Validate Purchase Requisitions (PR) for budget, correct cost-center mapping, and policy compliance before transforming them into formal Purchase Orders (PO).
• Open PO & Receipt Tracking: Monitor aging open POs, and ensure accurate, timely Goods Receipts (GR) are posted by internal business owners.

Invoice Processing & Exception Management

• 3-Way Matching: Execute and audit the 3-way matching process (PO vs. GR vs. Invoice) to validate billing accuracy.
• Discrepancy Resolution: Investigate, troubleshoot, and resolve complex invoice variances, price/quantity mismatches by collaborating with suppliers and accounts payable.

Procurement Master Data Management (MDM)

• Data Lifecycle Governance: Own the creation, modification, and decommissioning of core procurement master data elements, including Material Master, Service Master, Commodity Codes, and Purchase Info Records (PIR).
• Supplier Master Integrity: Facilitate end-to-end supplier onboarding by validating banking details, tax documentation, and compliance checks to maintain a single source of truth.
• Data Quality & Cleansing: Run regular data audits and cleansing cycles to eliminate duplicate records, correct misclassified items, and resolve inconsistencies between procurement and finance modules.
• System Integration Support: Ensure seamless alignment of master data across interconnected systems (e.g., ERP, CLM, and e-sourcing tools) to prevent transaction mapping failures.

Catalog & Content Management

• Catalog Maintenance: Author, upload, and update e-catalogs (hosted or punch-out) within the procurement system to ensure accurate pricing, item availability, and supplier details.
• Buying Channel Optimization: Analyze tail spend and off-contract buying to transition frequent, repetitive purchases into structured catalog items, driving touchless ordering.

Spot Buying & Tactical Sourcing

• Spot Buy Execution: Execute one-time or low-value tactical purchases (Spot Buys) for non-catalog items by sourcing quick quotes, negotiating short-term commercial terms, and selecting compliant vendors.
• Policy Guardrails: Ensure all competitive bidding for spot purchases complies with the company’s internal spending thresholds and governance policies.

P2P Helpdesk & Stakeholder Support

• Helpdesk Management: Oversee and resolve tier-1 and tier-2 support queries from internal business users and external suppliers regarding orders, payments, system access, and policy clarity.
• Service Level Agreements (SLAs): Maintain high customer satisfaction metrics by resolving helpdesk tickets within target SLA turnaround times.

Analytics, Continuous Improvement & Reporting

• KPI Tracking: Compile data to measure critical P2P metrics, including catalog adoption rates, first-time-match invoice percentages, helpdesk response times, and spot-buy savings.
• System Enhancements: Identify repetitive manual tasks or common system errors and work with the IT/ERP team to test and implement automation adjustments.

What is the experience needed to be successful in this role?

• 4-7+ years previous experience in Procurement Operations & Tactical Sourcing
• Expert level skills with data assessments, advance MS Excel and creating client ready MS PowerPoint presentations
• Hands on experience on procurement tools like SAP, Ariba, Coupa etc.
• Ability to work creatively and quantitatively in a problem-solving environment
• Ability to work in a fast-paced team environment
• Self-starter, flexible, demonstrating initiative and confidence
• Excellent communication skills (written and verbal), including formal presentation skills
• Good organizational, multi-tasking, and time management skills
• Experience of working in service industry, captive shared services or GCCs will be preferred

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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