Personal Secretary & Administrator

Job Description

Responsibilities

• Provide full administrative and personal support to Management, including paperwork, documentation, scheduling, and follow-up on daily tasks.
• Coordinate & support the director in daily operations, business meeting, travel arrangements , appointment and communications while acting as a trusted representative and problem solver.
• Prepare reports, presentations, meeting materials, and maintain confidential documents.
• Assist in organising and coordinating corporate events, exhibitions, networking sessions, conferences, and gala dinners.
• Liaise with internal departments, external business partners, vendors, and event organisers to ensure smooth execution of projects and events.
• Assist in preparing budgets, quotations, and event-related documentation.
• Support Management during business meetings, client visits, and corporate entertainment activities when required.
• High level of professionalism, discretion and confidentiality.
• Perform ad-hoc assignments and special projects as assigned by Management.

Requirements

• Posses a minimum Diploma or Bachelor’s Degree in Business Administration, Finance, Marketing, Mass Communication, or related disciplines.
• Fresh graduates are welcome to apply.

• Candidates with accounting or finance background will be an added advantage.
• Excellent organisational, communication, and multitasking skills.
• Able to maintain a high level of confidentiality and professionalism.
• Must possess own transport and be willing to travel and adapt to flexible working hours when required.
• Comfortable attending business networking events, client entertainment, exhibitions, and corporate functions as part of Management support.
• Proficient in English and Chinese (spoken and written)
• Exceptional attention to detail and a commitment to providing a high standard of administrative support

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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