Legal File Clerk

Job Description

Responsibilities:

1. File Management:
   • Organize, label, and maintain physical files in accordance with established filing systems and procedures.
   • Create and update file records, ensuring accuracy and completeness of information.
   • Sort and categorize documents for easy retrieval and efficient storage.
   • Assist in transitioning physical files to digital format, scanning and indexing documents as necessary.
   • Maintain confidentiality and security of all files and documents.
2. Document Retrieval and Distribution:
   • Retrieve files and documents promptly and accurately upon request from attorneys and staff.
   • Assist in assembling and preparing files for court appearances, meetings, and other events.
   • Ensure proper distribution of documents to appropriate parties, both internally and externally.
   • Monitor and track the movement of files and documents to ensure their safe and timely return.
3. Data Entry and Recordkeeping:
   • Enter relevant information into the firm’s database or case management system.
   • Update and maintain accurate records of file locations, changes, and transfers.
   • Perform regular audits to ensure data integrity and file accuracy.
   • Assist in the creation and maintenance of document retention policies.
4. Administrative Support:
   • Assist with general administrative tasks, such as answering phone calls, taking messages, and directing inquiries to the appropriate person.
   • Provide support to attorneys and staff by preparing and organizing legal documents, correspondence, and other materials as needed.
   • Collaborate with other administrative personnel to ensure smooth office operations.

Qualifications:

• High school diploma or equivalent. Additional education or certification in office administration is a plus.
• Proven experience in file management, preferably in a law office or similar professional setting.
• Strong organizational skills with the ability to prioritize tasks and handle multiple assignments simultaneously.
• Excellent attention to detail and accuracy in data entry and recordkeeping.
• Proficient computer skills, including experience with document management software and databases.
• Familiarity with legal terminology and procedures is preferred.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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