Junior Event Management Associate 

Job Description

Responsibilities:

A. Event Planning & Coordination
1. Assist with end-to-end event planning and preparation.
2. Maintain event checklists, timelines, and action trackers.
3. Coordinate with venues, suppliers, performers, vendors, and event partners.
4. Follow up on pending actions and deadlines.
5. Assist with event schedules, run sheets, and operational planning.
6. Help prepare vendor briefs, event information packs, and guest communications.
7. Support event-day coordination, where required.
8. Maintain organised event records, contacts, and documents.

B. Branding & Marketing
1. Assist with event branding and promotional campaigns.
2. Coordinate the preparation of flyers, social media graphics, reels, and promotional content.
3. Work with Canva and other design tools to maintain consistent branding.
4. Support promotion across Instagram, Facebook, LinkedIn, and community groups.
5. Help prepare event descriptions, captions, emails, and promotional copy.
6. Assist with paid social media campaigns, where required.
7. Coordinate photographers, videographers, and content creators.
8. Help collect and organise post-event photos, videos, and testimonials.

C. Stakeholder Management
1. Communicate professionally with sponsors, vendors, venues, councils, community organisations, and business partners.
2. Follow up with stakeholders via email, WhatsApp, and phone.
3. Track commitments, deliverables, and outstanding requirements.
4. Assist with partnership and sponsorship coordination.
5. Prepare meeting notes and follow-up action lists.
6. Ensure stakeholders receive clear and timely information.

D. Research & Business Support
1. Research venues, suppliers, entertainment, d cor options, and event ideas.
2. Identify potential sponsors, partners, and collaboration opportunities.
3. Conduct competitor and event trend research.
4. Assist with proposal preparation and event presentations.
5. Maintain supplier and stakeholder databases.
6. Support new event concepts and business development initiatives

Are you interested in this position?
Apply by clicking on the “Apply Now” button below!
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