Finance Assistant

Job Description

RESPONSIBILITIES:

• Manage full-cycle accounts payable across all entities, including invoice entry, coding, approvals routing, and payment processing.
• Perform daily cash posting and bank transaction matching, ensuring all activity is recorded accurately and timely.
• Code credit card transactions and assist with expense allocations.
• Process AR adjustments related to write-offs, revenue reversals, and refunds as directed.
• Review and process chargeback documentation to merchant processors, banks, or inquiring entities.
• Review, process, and create invoices for referral credits.
• Assist the Controller and Staff Accountant with data gathering and support during monthly close (AP, prepaid expenses, deferred revenue support, etc.).
• Maintain and update tracking sheets and core finance applications (Sage Intacct) daily.
• Update the End of Week (EOW) report for management by 12pm CST.
• Work closely with the Billing and Contracts Specialist on client exceptions, exits, and other matters impacting the financials.
• Assist with schedules and support documentation for the annual audit as needed.
• Support process improvement initiatives and accounting software implementation/maintenance.
• Investigate discrepancies or areas of concern, escalating to the appropriate parties as needed.
• Other duties as assigned to support efficient operation of the finance department.

RESULTS

• All financial transactions are completed accurately and timely per established procedures.
• All tracking sheets and applications (Intacct) are updated daily prior to reporting.
• Cash is posted daily with no unresolved discrepancies.
• AP for all entities is processed accurately and on schedule.
• Weekly (EOW) report is submitted to the Controller on time.
• Demonstrates consistent growth toward Staff Accountant-level responsibilities.
• All other assigned projects are completed by the due date, or in a timely manner if no date is given.

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