Manager, Accounts Payable

Job Description

Responsibilities

• Oversee day-to-day AP operations by reviewing, posting, preparing weekly disbursement, and aging reports, and effectively execute related controls.
• Systemically intake, escalate, and triage vendor payments (payables and billings) contracts and issues and follow through to resolution, including executive-level communication.
• Provide clear AP and disbursement guidance, instruction, and direction to AP team members to achieve a key result or group of aligned results in a high-volume setting by striving to exceed vendor, internal and external customer expectations.
• Ensure that work is being completed in an accurate and timely fashion within a high volume environment.
• Hire, train, and develop the AP team members while managing performance through guidance, instruction and direction. Oversee scheduling and timekeeping.
• Prepare documentation and provide semi-annual and annual performance feedback to Accounts Payable team.
• Work in collaboration with leadership and the team on researching issues to identify and resolve process challenges and defects.
• Collaborate with the ERP team to develop, design and implement new processes creating efficiencies as needed.
• Respond to external vendors and internal managers regarding all aspects of accounts payable process, including coding invoices properly, processing invoices for payment, and responding timely to all inquiries.
• Manage and oversee all payment processes for accounts payable, as well as T&E, through the Concur platform.  Works closely with Treasury to meet budget cash flow projections.
• Adhere to company processes, controls, and policies in a SOX compliant environment.
• Complete assigned vendor account reconciliations, prepare assigned GL account reconciliations.
• Participate in the Month-End Close process and assign team responsibilities to meet deadlines.
• Document policies, procedures, and workflow for assigned areas of responsibility to ensure compliance with internal controls, accounting standards and regulatory requirements.
• Participate in quarterly audits with external auditors ensuring documentation is supported and deadlines are met.
• Responsible for managing internal accounts payable deficiencies and creating resolutions and meeting deadlines.
• Maintain a high degree of confidentiality.
• Other duties as assigned.

Qualifications

• Bachelor / A.S. Degree in Accounting, Finance, Business, or related field. An equivalent combination of relevant education and/or experience from which comparable knowledge, skills, and abilities have been achieved is acceptable.
• Deep knowledge of Accounts Payable processes.
• 3+ years of experience in a high-volume accounts payable environment, department completing 3-way match and PO-driven purchasing.
• 1-3 years of direct people leadership experience, including coaching and developing Accounts Payable team members in a high-volume environment.
• Experience analyzing, identifying, recommending, and executing solutions based on sound data.
• Experience in preparing management reports, developing procedures, leading meetings, and conducting training sessions.
• Strong proficiency in Microsoft Office and related suite of Microsoft applications. Intermediate Excel skillset required
• Experience in leading ERP projects within the accounts payable full-cycle workflow. Experience with large manufacturing ERPs such as SAP, EPICOR is preferred.
• Ability to identify areas and make recommendations for improvements with existing processes.
• Excellent organization, and time management skills.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs, and effectively manage priorities.
• Excellent interpersonal skills, ability to build positive relationships in person and virtual communication with all levels of employees and management.
• Solid understanding of GAAP, regulatory standards, and compliance requirements.
• Open to change and willing to learn new skills.
• Accuracy and attention to detail.
• Must be a self-starter and forward looking.
• Background Check Required

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